Finance Supervisor

Key Duties and Responsibilities

1. Financial Accounting and Record Management

• Supervise the proper recording, classification, and maintenance of all financial transactions in accordance with applicable accounting standards and company procedures.
• Ensure the accuracy and completeness of general ledger accounts, cashbooks, bank transactions, accounts receivable, accounts payable, and other financial records.
• Review supporting documents, payment requests, receipts, invoices, journal entries, and other accounting records before processing or approval, as authorized.
• Ensure the proper maintenance and filing of financial documents for audit, reporting, and future reference.
• Coordinate monthly, quarterly, and annual financial closing activities.

2. Revenue Management and Collection

• Monitor and verify revenue generated from:
• • Commercial and office building leasing commissions.
  • Security service fees.
  • Cleaning service fees.
  • Other authorized service charges and income.
• Ensure that leasing commissions are calculated correctly in accordance with signed agreements and applicable commission arrangements.
• Verify the accuracy of invoices issued to property owners, tenants, and other customers.
• Monitor customer accounts and follow up on outstanding receivables to ensure timely collection of revenue.
• Reconcile revenue records with leasing agreements, service contracts, invoices, and actual collections.
• Prepare periodic revenue reports showing billed amounts, collections, outstanding balances, and overdue accounts.
• Coordinate with the leasing, property management, security, and cleaning teams to verify service delivery, contractual billing, and revenue completeness.
• Identify revenue discrepancies, unbilled services, and collection delays and recommend corrective measures.

3. Expense Management and Cost Control

• Monitor and control operating expenses, including:
• • Salaries, wages, and employee-related costs.
  • Office and operational rent.
  • Electricity, water, telephone, internet, and other utility expenses.
  • Stationery and office supplies.
  • Security and cleaning operational expenses.
  • Transportation, maintenance, and other administrative expenses.
• Verify that expenditure is supported by appropriate documentation, falls within approved budgets, and complies with company policies.
• Review payment requests and invoices to confirm accuracy, authorization, budget availability, and proper account classification.
• Monitor actual expenses against approved budgets and investigate significant variances.
• Identify opportunities for cost reduction, improved resource utilization, and operational efficiency without compromising service quality.
• Maintain appropriate expense records and prepare periodic cost analysis reports.

4. Budgeting and Financial Planning

• Participate in the preparation of annual operating budgets, cash flow forecasts, and financial plans.
• Consolidate budget estimates from relevant departments and ensure that proposed expenditures are reasonable and adequately justified.
• Monitor budget implementation and provide regular reports on budget utilization, revenue performance, and expenditure variances.
• Forecast expected leasing commission income, security and cleaning service revenue, and operating cash requirements.
• Advise management on potential cash shortages, expenditure pressures, revenue shortfalls, and other financial risks.
• Recommend practical measures to improve profitability, liquidity, and financial sustainability.

5. Cash and Bank Management

• Monitor daily cash transactions, bank balances, receipts, payments, and cash flow movements.
• Ensure that collections are properly receipted, deposited into authorized bank accounts, and recorded promptly.
• Supervise bank reconciliations and investigate outstanding or unexplained differences.
• Prepare periodic cash flow statements and short-term cash forecasts.
• Ensure that payments are processed only with appropriate authorization and supporting documentation.
• Monitor the availability of funds to meet payroll, rent, utility bills, supplier payments, taxes, and other financial obligations.

6. Payroll and Employee-Related Payments

• Verify payroll information in coordination with the Human Resources and Administration Department.
• Ensure that salaries, allowances, overtime, and other employee-related payments are supported by approved records.
• Verify applicable payroll tax, pension contributions, and other statutory deductions before payment and remittance.
• Ensure that payroll expenses are accurately recorded and properly reconciled.
• Maintain confidentiality and appropriate controls over payroll and employee financial information.

7. Tax Compliance and Statutory Reporting

• Ensure the timely preparation and submission of applicable tax declarations and statutory financial reports.
• Monitor compliance with applicable income tax, withholding tax, VAT, payroll tax, pension, and other statutory obligations, as relevant to the Company's activities.
• Maintain proper tax invoices, receipts, declarations, payment records, and supporting documents.
• Coordinate with relevant authorities and external tax advisers, where necessary.
• Follow changes in applicable financial and tax requirements and advise management on their implications.

8. Financial Reporting and Analysis

• Prepare accurate and timely monthly, quarterly, and annual financial reports for management review.
• Prepare and analyze income and expenditure statements, cash flow reports, receivables and payables reports, and budget performance reports.
• Analyze revenue and expense trends and assess the financial performance of leasing, security, and cleaning service operations.
• Monitor key financial indicators, including revenue collection rates, overdue receivables, operating expense ratios, and budget variances.
• Provide management with reliable financial information to support operational planning and business decisions.
• Highlight material financial discrepancies, emerging risks, and opportunities for improved financial performance.

9. Internal Controls, Audit, and Risk Management

• Implement and monitor internal financial controls to safeguard company cash, assets, records, and other financial resources.
• Ensure segregation of duties between revenue collection, payment processing, transaction recording, and reconciliation, as appropriate to the Company's structure.
• Identify potential financial irregularities, unauthorized expenditure, duplicate payments, revenue leakage, and other control weaknesses.
• Coordinate internal and external audit activities and provide the required financial documents and explanations.
• Follow up on audit findings and ensure the implementation of agreed corrective actions.
• Recommend improvements to financial procedures, approval limits, documentation requirements, and reporting systems.

10. Team Supervision and Coordination

• Supervise and guide finance and accounts personnel under the position's authority.
• Allocate duties, monitor performance, and ensure timely completion of assigned financial activities.
• Provide technical guidance on accounting procedures, documentation, financial reporting, and internal controls.
• Coordinate with leasing, property management, security, cleaning, procurement, and HR departments on financial matters.
• Promote accountability, confidentiality, professional ethics, and compliance with company policies.
• Perform other related duties assigned by the General Manager within the scope of the position.

• Diploma or Bachelor's degree in Accounting or Accounting & Finance or related field in finance sector.

Work Experience

• Minimum of 5 years of relevant professional work experience in finance and accounting works of any sector of which at least 2 years in supervisory position.