Event Organizer

MAIN DUTIES & RESPONSIBILITIES

• Prepare detailed event proposals, including timelines, venues, suppliers, staffing, legal requirements, and budgets.
• Manage and coordinate all event logistics (venue, catering, travel, etc.).
• Coordinate with sales and marketing teams to publicize and promote events.
• Manage pre-event planning, guest speakers, and delegate packs.
• Troubleshoot client issues and ensure events run smoothly and within budget.
• Develop promotional materials with graphic designers.
• Maintain and update website content for conferences, events, and seminars.
• Ensure all planned marketing activities are completed on time and to a high standard.
• Communicate marketing activities, deadlines, and results to project teams.
• Manage event inventory.
• Maintain timelines for assigned events.
• Coordinate travel, hotel bookings, and onsite arrangements.
• Manage post-event billing.
• Negotiate with vendors regarding pricing, menus, and venue requirements.
• Manage events from contract stage to execution.
• Work with Finance to confirm venues during pre-contract stages.
• Prepare event diagrams based on guest counts and staffing requirements.
• Gather additional event supplies and materials.
• Deliver events on time, within budget, and above expectations.
• Act as liaison between internal teams and external agencies.
• Ensure sales teams have the necessary promotional materials.
• Coordinate printing activities and ensure timely delivery.

• BSc Degree in IT related field.
• Minimum of 1 year of relevant work experience in Event organizer.
• Preferably experienced in developing promotional materials and graphic designer.
• Ability to maintain and update website content for conferences, events, and seminars.
• Preferably experienced in coordinating company printing activities and ensuring timely delivery.
• Preferably experienced in the pharmaceutical industry.
• Female candidates are highly encouraged to apply