Tender Officer

Position Title

Tender Officer

Job Summary

The Tender Officer is responsible for coordinating the preparation and submission of tender proposals, maintaining accurate tender records, and ensuring all bid documents are complete, compliant, and submitted within the required deadlines. The role works closely with the Division Managers, Presales, Sales, and Technical teams to compile high-quality technical and commercial proposals.

Key Responsibilities

Tender Administration

• Receive assigned tender opportunities from management or the sales team.

• Review tender documents and prepare a detailed checklist of submission requirements.

• Work closely with the Presales team to obtain technical proposals, solution designs, compliance matrices, Bills of Quantity (BoQ), and other technical documents.

Documentation and Compliance

• Verify that all proposal documents comply with the tender requirements and submission instructions.

• Maintain an organized repository of tender documents, including bid submissions, correspondence, amendments, clarifications, and award notifications.

Coordination with Internal Teams

• Coordinate with department manager for bid securities, bid bonds, and financial documents.

• Coordinate with presales or vender account manager to authorization letters, and required supporting documents..

Tender Records and Reporting

• Maintain a comprehensive tender register containing submission dates, bid status, customer information, and contract awards.

• Prepare periodic reports on submitted tenders, pending submissions, awarded contracts, and lost bids.

Post-Submission Support

• Coordinate responses to clarification requests from customers during the evaluation process.

• Support contract documentation and hand over all bid documents to the project implementation team or contract admin after contract award.

Education

• Bachelor's Degree in Business Administration, Management, Procurement and Supply Chain Management, Marketing, Information Technology, Computer Science, Engineering, or a related field.

Experience

• Minimum of 2–4 years of experience in tender administration, proposal coordination, bid management, or contract administration.

• Experience in the ICT industry is an advantage.

Required Skills

• Strong proposal preparation and document management skills.

• Excellent coordination and communication skills.

• Strong organizational and planning abilities.

Terms of Employment: Permanent

Salary: Attractive & Negotiable

Place of work : Addis Ababa

Please write the position you apply for on the subject line

Interested applicants who can meet the above minimum requirements can submit their application, CVs and non-returnable photocopies of their credentials in person or send through Email within 7 (seven) calendar days of this announcement in Reporter News Paper.

Address: ALTA Computec Head Office, ALTA Building Ground floor Mexico Square, opposite Philips Building on the road to Balcha Hospital.
Email: HR@altacomputec.com & hr2@altacomputec.com ; Tel. 0115 15 34 15 / 09 13 82 33 13