Bid Preparation Officer

Tongfang Systems Integration PLC

Position: Commercial Bid Preparation Officer

Duty Station: Addis Ababa, Ethiopia

Employment Type: Full-time

Job Summary

Tongfang Systems Integration PLC is seeking a qualified, detail-oriented, and motivated Commercial Bid Preparation Officer to support the preparation, organization, and submission of commercial bidding documents in line with tender requirements and company guidelines.

Key Responsibilities

• Prepare commercial bidding documents in accordance with tender specifications.
• Review tender requirements and ensure all necessary information and supporting documents are included.
• Organize and format commercial proposals using Microsoft Word and Excel.
• Prepare financial schedules, price breakdowns, and other bid-related documents.
• Verify accuracy, completeness, and consistency of bidding documents before submission.
• Maintain proper records of submitted bids.
• Coordinate with relevant departments to collect technical, financial, and administrative inputs.
• Ensure timely preparation and submission of bidding documents.

Qualifications and Requirements

• Bachelor’s Degree or Diploma in Computer Science, Computer Engineering, Information Technology, or a related field.
• Bid Preparation Officer is responsible for developing, organizing, and finalizing all commercial bid materials and related content.
• Proficiency in Microsoft Office applications (Word and Excel).
• Strong document formatting, data entry, and information management skills.
• Excellent attention to detail and ability to meet deadlines.
• Good communication, organizational, and coordination skills.
• Ability to work independently and collaboratively within a team.

Required Experience: Practical experience in commercial bid preparation is mandatory.