Executive Assistant to the Founder

About the company

We are a technology company based in Addis Ababa, developing AI and software products for global markets, with plans to expand to Dubai in 2027. Our founder currently works with software and AI engineering teams in the United States and Europe, and brings that experience directly into the company. He previously built technologies behind Ethiopia's leading platforms. We are now building our core team in Addis Ababa.

About the role

The Executive Assistant works directly with the Founder and is responsible for the administrative, operational and logistical functions of the company. The role combines in-person work across Addis Ababa, including government institutions, banks and vendors, with remote coordination and planning.

The successful candidate will have significant responsibility and autonomy, and will grow into a broader operations role as the company expands.

Key responsibilities

• Liaise with government institutions, banks and service providers on behalf of the company

• Handle procurement, client/vendor relationships and day-to-day payments within an approved budget

• Manage the Founder's calendar, meetings, correspondence and travel

• Maintain organised records of all company documents, contracts, receipts and deadlines

• Coordinate with external professionals including accountants, lawyers and service providers

• Track tasks and deadlines across the company and provide a concise daily written report

• Support onboarding and administration for new team members

• Represent the company professionally in all external interactions

Requirements

• Minimum 1 year of experience in an executive assistant, administrative or operations role

• Demonstrated experience completing processes with Ethiopian government institutions, banks and notaries

• Fluent Amharic; professional written and spoken English, sufficient to correspond with international partners and vendors

• Strong organisational skills and consistent follow-through

• Proficiency with Google Workspace , Slack and Telegram; willingness to adopt new tools quickly

• High standards of integrity and discretion; the role involves handling company funds and confidential information

• Ability to travel independently within Addis Ababa during working hours

Compensation and terms

• Competitive salary, determined by skills and experience

• Phone and internet costs covered

• Hybrid arrangement: in-person when required, remote otherwise

• Performance review and salary adjustment after six months

Shortlisted candidates will be contacted within 48 hours for a phone interview, followed by an in-person interview and a paid trial period for the final candidate.